Office Manager Full Time w Benefits, 401K, Paid Holidays and Paid Time Off

Summary: The position requires a high standard of maintaining and processing critical and confidential documents and information that supports the business. Responsible for general accounting practices specific to the oversight of accounts receivable, accounts payable, and purchasing inventory and supplies for the company.

Duties and Responsibilities: (perform other related duties as assigned by manager)

• Manages and organizes office operations and procedures including but not limited to bookkeeping, accounts receivable, accounts payable, information management, filing systems, supplies
• Assist with HR Activities when needed
• Order and maintain office supplies and inventory
• Required to oversee the safety protocols of the facility and act as a first responder when issues arise
• Oversees and is the general conduit for our phone systems, security, printer and computer issues with our contracted IT company. Also maintains password file for all IT related topics
• Assists in operational practices such as modifying labor reporting from the plant with the help of the floor managers
• Maintaining a positive empathetic and professional attitude
• Build sustainable relationships of trust though open and interactive communication with customers and colleagues
• Acknowledging and resolving customer phone calls, emails, and complaints
• Processing orders, forms, applications, and requests
• Contribute to team effort by accomplishing related results as needed
• Maintain work environment, ensuring cleanliness and following health and safety guidelines
• Responsible for following safe work environment guidance, including PPE compliance, fall protection, and all other safety polices and practices.
• Actively supports and drives the company culture through work pride and accountability
• Collaborates with management team to identify opportunities for improvement in processes
• Provide direct administrative support as needed including scheduling appointments, meetings, and events, booking travel, maintaining file systems, mailing and shipping packages and updating contact database and associate lists
• Manage all aspects of the office space/infrastructure planning (moves, adds, and changes to workstations) and provides answers, resources and solutions as requested
• Overseas and maintains office equipment for uninterrupted functions, identifies and fulfills office supply needs, maintains and manages vendors, and coordinate food delivery as needed.

Skills and Abilities:

• Excellent verbal and written communication skills
• Collaboration skills with a customer service focused attitude
• Commitment to excellence and high standards
• Strong organizational, problem solving and analytical skills; able to manage priorities and work flow
• Ability to work independently and as a member of various teams and committees
• Detail oriented, consistent, strong work ethic, Takes pride in work
• Good judgement with the ability to make timely and sound decisions
• Demonstrated ability to plan and organize projects
• Versatility, flexibility and a willingness to work within constant changing priorities with enthusiasm

Education and Experience:

• Bachelor's degree (B.A.), equivalent, or two-four years of office manager experience, or equivalent combination of education and experience
• Proficient in Microsoft Office or related software necessary to complete logs of records
• Ability to perform basic math, reading, and writing

Physical Requirements:

• Must be able to speak, read, write, and understand the primary language (s) used in the workplace
• Ability to walk, kneel, and bend
• Ability to perform basic math, reading and writing
• Must wear proper personal protective equipment (PPE) when required
• Ability to move products, materials, or documents up to 25 lbs.
• Must have excellent hand-eye coordination

Current Openings for Office Manager Full Time w Benefits, 401K, Paid Holidays and Paid Time Off Jobs at Triangle